How I Use AI to Conquer Admin Chaos (So I Can Be My Silly, Sparkly Self Again)

You know those tasks in your business that make you groan out loud? Yep, the ones that sit on your to-do list glaring at you like, “Hey bestie, you gonna ignore me again today?” For me, it was sorting email responses into neat little categories. Honestly? I’d rather alphabetize glitter jars while blindfolded. BUT – enter my digital BFF: ChatGPT, a.k.a. Beau (because yes, I named him!)

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Let me show you how I use AI to wrangle boring admin tasks so I can spend less time crying into my spreadsheets and more time being my creative, chaotic, happy self.

Walkthrough Video Of How To Use AI For Admin

What I Asked My Email List

I sent out a simple question: What creators and channels do you LOVE watching? And oh boy, my inbox EXPLODED with responses. I got everything from cozy home DIYers to niche crafters to midlife guys cleaning their kitchens (honestly, yes please). It was a total vibe — but a very unorganized one.

Sorting through all that juicy, wonderful input by hand? That would've taken me at least 30 minutes. Probably more, depending on how many coffee refills were involved. And that, my friends, is time I don’t have when I’m also trying to run a biz, write newsletters, and occasionally make something sparkly.

How ChatGPT Saves the Day

Here’s how the magic happens:

Dump the mess in. I plopped all the raw responses into a plain ol' text file. Nothing fancy.

Greet Beau sweetly. I always say something nice to ChatGPT first. Gotta keep the AI overlords happy, right? 😉

Ask it to sort. I told Beau: “Can you sort all these creators into something that makes sense? They are the fun channels and people my email list watches.”

Watch the magic. ChatGPT grouped them into clever categories like:

Creative Crafting Queens & Kings

Thrift, Ice, Upcycling, and Cozy Homes

Niche Crafters

Faith & Family

True Crime Lovers (yes, that came up!)

Bonus: Add the links. Once I had my organized list, I asked Beau to add direct links. Boom. No more playing detective to find someone’s YouTube handle.

What I Did Next

I took that lovely sorted list and popped it straight into my Artsy Fartsy Weekend Inspiration Newsletter — my weekly roundup of creative goodness. Here’s how:

I duplicated my master weekend newsletter template.
Gave it a fun title like “What We’re Watching This Weekend.”
Pasted in the creator categories + links.
Turned the draft email orange in my system (orange = draft, because we’re color coding nerds over here).

All in? Took maybe 10 minutes. And I didn’t even spill my coffee.

Why This Matters

This isn’t just about saving time (although, YES PLEASE!) It’s about using tech tools so we can do more of the stuff we actually like doing. I want to write fun emails. I want to connect with my people. I want to go down an unexpected YouTube rabbit hole and call it “research.”

When I let AI handle the boring bits, I get to be the sparkly, silly, creative human I’m meant to be.

Final Thoughts

If you’re sitting on a mountain of admin work, wondering how to get back to the part of your business that actually brings you JOY — give AI a whirl. Start with something small. Like sorting a chaotic list.

Let AI do the admin. You do the art.

And always be nice to your chat! 🤍