When you think of all that you have to do, what feeling comes to mind?
A. Bliss – you love to be busy and have just enough to do to get through the day and leave at 5:00 OR
B. Horror – this cannot be your life, your todo list is longer than a garden hose and there is NO WAY you are EVER going to get everything done
I have a feeling most of us are somewhere in between! These are the problems with time as I see it – when you have lots of time you are bored and when you have none you are grouchy. I have developed a handy dandy survey for you to fill out so that we can all see where we are timewise – BUT first I will give you my opinions so that the survey comes out the way I want…JUST KIDDING!
Should we do the “I answer calls from 11-12 and 3-4″ thing OR should you answer them as you go? I am not so great at returning calls and so I got Phone Tag. It answers the phone for me and then sends an email with the content! I can then call back the people who need immediate help right away and the others later on when I have time. It is a beautiful thing!
Emails – I keep hearing that I should check my emails once or twice a day, first at 11:00 AM and then at 4:00PM. I will tell you, in all sincerity, that if I wait until 11:00 to check my email I will be spending until 4:00 answering them and cleaning up the thousands of spams that will have accumulated.
My thoughts – I do check my email a lot throughout the day. Mostly I can fire off a 5 second response and check it off on my todo list as a WIN for me. BUT I also get sucked into reading stuff when I should be working. Mini Solution – I am seeing all the things I delete automatically or always send to a folder without reading and setting up filters. PS – If you email me dear readers and do receive a response you may be stuck in folder purgatory!
I AM NOT A SECRETARY! I am working my tail off to get to the point where I can hire a secretary. In the meantime I am spending HOURS a day doing data entry and busy work. I am sad. Maybe I will check out a virtual assistant. Excuse me, I have to go add a notation to my database and then commit hari kari!!!
I am GREAT at this and love making calls – okay here is the truth, I hate making calls but LOVE coming up with ways to see people face to face! I like sending out emails and mailers. I attended social events and organize master minds. I have lots of friends and do okay for myself BUT I AM calling more and getting more business!
This is a big one. Sometimes it seems like doing a bunch of the small unimportant things first will make you feel productive. Brian Tracy tells us to Eat the Frog – i.e. do the worst thing first and then all the rest will seem easier. I am trying to focus on my most important tasks and then letting the rest come out where they may!
SURVEY – I have developed a 5 questions survey to see where we are all having trouble – please take the minute and a half to fill it out so we can all know how messed up you are (just kidding, results are NOT linked to any one person!!!)